The name of the association shall be: Clinical Engineering Association of Illinois
The objectives of this Association shall be: To promote cooperation, education, formal/informal exchange of ideas and technical information related to clinical engineering. It will help to assure better patient care and reliable maintenance, operation, and application of clinical equipment.
The types of memberships for this Association shall be: This association shall have four types of memberships; Full members, Associate members, Student members and corporate members.
- Section 1. Membership Type definitions
Full Member Includes persons actively involved in the practice of Clinical Engineering.
Associate Member Persons with an interest in Clinical Engineering.
Student Member Full-time students with an interest in Clinical Engineering.
Corporate Member Organizations that want to support CEAI.
- Section 2. Membership Dues
The annual dues for all classes of membership shall be: as set by the executive committee and approved by the membership. Dues shall be payable prior to or at the first meeting of the calendar year. All members must pay their dues in order to retain voting and attendance privileges.
The officers of this Association shall be: President, Vice President, Secretary, and Treasurer.
These officers shall perform the duties prescribed by these by-laws.
- Section 1. Nominating Committee
A nominating committee composed of at least three full members shall be: appointed by the executive committee sixty days prior to the elections in September. It shall be the duty of this committee to nominate candidates for the offices to be filled. The slate of nominees selected shall be made known via email or at the meeting preceding elections, at which time additional nominations from the floor can be made. Only full members can be nominated. All nominees will be required to submit a brief statement to the secretary outlining their reasons for seeking office along with a description of their experience and qualifications. No member of the executive committee can be made a member of the nominating committee.
- Section 2. Teller
A teller committee composed of at least three full members shall be: appointed by the executive committee after the close of nominations. Members currently holding office (except the president) or candidates for office are not eligible for membership to this committee. The teller committee is responsible for receiving and tabulating all ballots during the election. This committee shall elect a chairman from amongst its membership.
- Section 3. Ballots
Ballots shall be: provided to all members listing all candidates prior to September 1. The ballot will include a brief statement describing each candidate’s affiliation, reasons for seeking office, experience and qualifications. Returned ballots shall be sent to the chairman of the Teller Committee so that they are received prior to or on the last day of September. Officers will be elected by simple majority. Election results will be announced at the next business meeting by the Chairman of the Teller Committee.
- Section 4. Full members have the voting rights to elect officers Elections
Elections shall be: held every other year for the position of President, Vice President, Secretary and Treasurer.
The past president becomes the Trustee of the organization. The first Trustee will be appointed by the officers within 30 days from taking the oath of office.
- Section 5. Terms of Office
Term of office shall begin: at the first business meeting following the end of the elections and shall run until the meeting following the next election. No member shall be eligible to serve more than two consecutive terms in the same office.
The Executive Committee shall be: The elected officers and the Trustee.
- Section 1. Duties of the Executive Committee
The executive committee shall: have general supervision of the affairs of the Association between its business meetings. It shall set the hour and place of meetings, make recommendations to the Association and shall perform such other duties as specified in these by laws. The executive committee shall appoint a full or associate member, other than the Treasurer, to perform an audit of the Association’s financial records to be completed by the annual meeting. The executive committee shall be subject to the orders of the Association and none of its acts shall conflict with the action taken by the association.
There shall be such standing and ad hoc committees as are needed. These
are to be established and appointed by the Executive Committee.
Robert’s Rules of Order Newly Revised shall govern the meetings and business of the Association in all cases to which they are applicable which are not specifically covered by these By Laws or any special rules the Association may adopt.
Meetings of the Association shall be: held at a time and place determined by the Executive Committee. One meeting (preferably the first meeting following elections) shall be designated the annual meeting.
- Section 1.Special Meetings
Special meetings can be called by the President, Executive Committee or upon written petition by ten members. At least ten days notice shall be given and the purpose of the meeting stated in the meeting notice.
- Section 2. Quorum
Ten full members of the Association shall constitute a quorum
Amendment of the By Laws
A motion to amend the By Laws can be made at any business meeting and must be seconded. If at least two thirds of the total eligible voting membership is present the amendment may be voted upon. A change in amendment is effective after 30 days from the day of voting. Two-thirds of the total eligible membership must vote in favor of the amendment for passage. If these conditions are not met, the Secretary shall mail a notice and ballot to all eligible members detailing the proposed amendment. Said ballots are to be returned to the Secretary within thirty days from the mailing date. A two-thirds majority of the total eligible membership must vote in favor of the amendment for passage.
Duties of the Officers
- Section 1. Duties of the President
The President shall:
- ) Preside over all meetings.
- ) Preside over all Executive Committee meetings.
- ) Serve as an Ex-officio member of all committees (except the nominating committee).
- ) Prepare an annual report outlining the current status and activities of the Association for the year, for presentation at the annual meeting.
- ) Maintain a liaison with other Clinical Engineering Associations.
- Section 2. Duties of the Vice President
The Vice President shall:
- ) Perform the duties and have the power of the president in the absence of the president.
- ) With the approval of the Executive Committee, the Vice President shall assume the duties of any other officer unable to perform his/her duties.
- ) Serve as Program Committee Chairman, responsible for producing the educational programs held in conjunction with the quarterly business meetings.
- Section 3. Duties of the Secretary
The Secretary shall:
- ) Records the minutes of the Executive Committee meetings and also general membership meetings.
- ) Prepares and mails announcements for general membership meetings at least two weeks prior to each meeting. Including program information, time, place, form of acknowledgment, minutes of previous meetings, both general and Executive Committee meetings.
- ) Update membership lists and forward copies to each member periodically.
- ) Maintain supply of CEAI supplies; i.e., stationary, except bill heads.
- ) Submit bills to the treasurer for payment; i.e., stationary, printing, posting.
- ) Maintain close liaison with Committee Chairmen and other members of the Executive Committee.
- ) Arranges for printing and distribution of membership certificates.
- ) Notifies general membership in writing, in advance, of the election meeting, slate of nominees
- Section 4. Duties of the Treasurer
The Treasurer shall:
- ) Bill for and receive dues.
- ) Deposit money and pay accounts.
- ) Maintain on file, bank statements and records of money distribution.
- ) Maintain an accurate financial statement in readiness for a report at every business meeting.
- ) Be required to obtain authorization from Executive Committee before incurring any indebtedness for the organization.
- ) Prepare a statement of accounting for the fiscal year for the presentation to the membership at the final meeting.
- ) Informs the Secretary promptly in writing of paid members.
- Section 5. Duties of the Web Master:
The Web Master maintains the CEAI website and updates at least once a month.
Fiscal Year: The fiscal year coincides with the calendar year.